A teamwear decoration-placement approval defines the exact artwork version, method, finished size, garment location, orientation, and size-specific rules for badges, embroidery, prints, names, numbers, and sponsor marks before production begins. A buyer gets a clearer result when this decision is recorded before sampling instead of being left to an informal message or a visual reference alone.
This guide is a practical planning aid, not a substitute for the accepted quotation, approved sample, or written project specification. ZM Exports works from buyer-approved inputs; final materials, methods, quantities, prices, lead times, and delivery requirements remain project-specific.
Key takeaways
- Use the current artwork version and named colour references.
- Measure placement from fixed garment points.
- Check the decorated sample on the relevant colourway and size.
- Release one written, dated placement approval.
1. Define the decision before requesting work
A teamwear decoration-placement approval defines the exact artwork version, method, finished size, garment location, orientation, and size-specific rules for badges, embroidery, prints, names, numbers, and sponsor marks before production begins. Start by identifying what is fixed, what is still being compared, and who can approve the decision. A concise written brief prevents a sample from answering the wrong question.
Give the style or project a revision name and date. Keep images, comments, measurements, and files connected to that same revision so an older idea is not accidentally treated as the current instruction.
2. Supply inputs that can be checked
Provide the current artwork files, named colour references, requested decoration method, finished dimensions, placement measurements from fixed garment points, front and back views, all style-colour combinations, and rules for names, numbers, badges, or sponsor marks. State which elements vary by player, size, or colourway.
Where a visual direction is important, identify the reference, the feature to copy or avoid, and the acceptable range. A photograph alone rarely defines construction, material behaviour, scale, colour, or finish well enough for production use.
3. Use the sample to answer the right questions
Review the decorated garment at the represented size and colourway rather than approving artwork separately. Check scale, alignment, visibility, orientation, edge quality, seam clearance, stretch behaviour, and the relationship between decoration, panels, pockets, zips, and collar lines. For size ranges, agree where a placement or scale adjustment is required.
Record comments against the actual sample or proof version. State whether a comment changes fit, material, construction, decoration, packing, or only a presentation detail, then issue the next revision in writing.
4. Release the approved direction with control
Issue one dated decoration-placement sheet alongside the approved sample reference. The release should identify the artwork version and approval owner. When the garment panel layout, decoration method, artwork, size range, or colourway changes, review the affected placement again before it is treated as approved.
Any change to the approved input can affect the result. Re-open the affected review when the material, component, artwork, size range, quantity split, destination, packaging, or production method changes.